Mobile Repair Software for On-Site & Roadside Diesel/Heavy Equipment

Running a mobile diesel operation is brutal when everything lives in calls, texts, and memory.

Trucks break down on the side of the road. Equipment dies in a yard 40 miles away. Techs are scattered across your region. Meanwhile, you’re trying to run the whole thing from a cell phone, a whiteboard, and a stack of crumpled work orders.

MetaFleet’s mobile diesel repair software is built for that exact chaos. It gives you one place to:

• Turn calls into structured jobs
  
  
• Route the right mobile tech using AI and GPS-aware decisions
  
  
• Keep techs updated in the field in real time
  
  
• Capture notes, photos, and work items in a way admins and customers can actually use
  
  
• Turn jobs into invoice-ready tickets the same day, not “when someone has time”
  
  

If you run mobile diesel trucks, heavy equipment service rigs, towing + repair, or a hybrid shop + field operation, this is the system that keeps your day from blowing up.

Why Mobile Diesel Gets Messy So Fast

Mobile diesel and heavy equipment work isn’t like running a bay-only shop.

• Your “floor” is highways, truck stops, yards, job sites, and construction projects
  
  
• Jobs don’t line up nicely on a schedule—they land whenever something breaks
  
  
• You’re juggling roadside emergencies, yard days, contract work, and one-off calls at the same time
  
  
• Techs are constantly moving, and every phone call interrupts someone mid-job
  
  

Most teams hit the same wall once they start to grow:

• Scheduling by phone/text: jobs live in different people’s heads and phones
  
  
• No single view of the day: to know what’s happening, you have to call each tech
  
  
• Handwritten notes: admins spend evenings decoding handwriting and half-sentences
  
  
• Parts thrown on the truck: and never billed because no one wrote them down
  
  
• Invoices built from memory: you get paid, but you quietly give away labor and parts
  
  

It’s “fine” with one truck and low volume. Once you’re at 3–10 techs, doing real fleet work and nights/weekends, it starts costing you serious money and sanity.

How MetaFleet Mobile Diesel Repair Software Fixes It

MetaFleet turns every request into a clean, trackable job and keeps your techs, dispatch, admin, and customers in the same loop.

1. From Phone Call to Clean Job Ticket

As soon as a customer calls in with a breakdown or yard request, your team logs it in MetaFleet:

• Customer & contact: name, company, phone, email
  
  
• Location: mile marker, truck stop, yard, job site, GPS pin if needed
  
  
• Asset info: unit number, VIN/serial, hours or mileage, asset type (tractor, trailer, loader, excavator, etc.)
  
  
• Complaint: in the customer’s own words—no filtering, no “I’ll remember that later”
  
  

All of that lives in a single job ticket. Anyone on your team can open it and see exactly what was said and what’s needed. No chasing screenshots or asking “who talked to this guy?”

2. AI Dispatch + GPS-Aware Assignments

Instead of guessing who might be closest or free, MetaFleet uses AI dispatch logic plus GPS distance to help you dispatch smarter:

• Sees each tech’s current workload and which jobs they’re already on
  
  
• Shows how far each tech is (in minutes) from the job site
  
  
• Suggests the best tech based on drive time, job type, and workload
  
  

For example:

• Tech A: 8 minutes away, wrapping up a quick inspection
  
  
• Tech B: 25 minutes away, mid-way through a major repair
  
  
• Tech C: 15 minutes away, currently unassigned
  
  

MetaFleet recommends Tech A or C, not B. You don’t have to do mental gymnastics in the middle of an emergency call.

You can still override anything—but you start from data, not guesswork.

3. Mobile Workflow Built for Techs in Trucks

Your mobile techs live in MetaFleet on their phone or tablet:

• Get notified when a job is assigned with all the key details
  
  
• Tap through status: En Route → On Site → Working → Completed
  
  
• See the complaint, location, asset info, and any prior history
  
  
• Add notes, photos, and videos directly to the job as they work
  
  

No more:

• “Text me the address”
  
  
• “What did they say again?”
  
  
• “I lost the work order in the truck”
  
  

By the time the tech leaves the site, the job is documented. The admin isn’t starting from a blank invoice.

4. AI Repair Assist That Cleans Up “Tech Talk”

Techs write and talk like techs. That’s a feature, not a bug. The problem is what happens later when someone needs to turn that into an invoice, a customer explanation, or a fleet report.

MetaFleet’s AI repair assist:

• Takes messy tech notes like:
  
  
  “truck shakin bad low speed, smell burning, grease on rim, hub hot”
  
  
  
• Converts them into a clean, structured job story:
  
  
  • Complaint summary
    
    
  • Diagnosis line(s)
    
    
  • Work performed in clear language
    
    

And it does it in a way that is:

• Customer-facing: fleets and owners can understand what happened
  
  
• Admin-friendly: easy to review, easy to bill
  
  
• Invoice-ready: text drops into line items cleanly
  
  

You’re not asking techs to become writers. You let them do their thing, and AI cleans it up so nobody’s guessing what the hell “hot wheel, chewed seal, nasty” meant three days later.

5. AI Tech Support as First Line of Defense

When a tech is stuck in the field, the old pattern:

• Call the lead tech / foreman
  
  
• Hope they pick up
  
  
• Try something, maybe forget what was tried
  
  
• No real record of the troubleshooting path
  
  

With MetaFleet’s AI tech support copilot:

• Tech snaps a picture or short video
  
  
• Types what they’re seeing in plain language
  
  
• Interacts with AI to get help framing the problem and suggested next moves
  
  

If they still need to escalate, all of that context is already in the job:

• Photos
  
  
• What’s been checked
  
  
• How the customer described it
  
  

It becomes your first line of defense and keeps a ton of “simple but annoying” questions off the phone of your most experienced techs.

6. Parts on the Truck (Coming Soon), Revenue on the Invoice

Your mobile trucks and service rigs are rolling parts rooms. MetaFleet helps make sure those parts don’t disappear from your P&L.

• Track what’s on each truck (filters, sensors, hoses, fluids, etc.)
  
  
• Let techs log parts used directly on the job
  
  
• Automatically add those parts to the work order and invoice
  
  

Instead of:

“I threw a sensor on there, forgot to write it down.”

You get:

Sensor used → recorded on job → charged on invoice.

Revenue leakage drops. Reorder points get more accurate. And you stop eating small parts costs all month long.

7. Field-Ready Invoicing & Faster Cash

Because all the important details—complaint, notes, work performed, parts, time—are already in MetaFleet:

• Jobs are invoice-ready as soon as the tech marks them complete
  
  
• Admin can review, adjust if needed, and send invoices same day
  
  
• Fleets get clear, professional documentation they can trust
  
  

MetaFleet pushes clean invoice data into your accounting system (e.g., QuickBooks) and works with payment providers like Stripe so you’re not re-typing the same thing twice.

Faster, cleaner billing = better cash flow and fewer “what is this charge?” arguments.

Real Mobile Diesel Use Cases

One-Truck Owner Growing to a Small Fleet

You start as the tech, the dispatcher, and the bookkeeper. Then you add tech #2 and #3.

Without software:

• You’re dispatching from your truck between jobs
  
  
• Jobs are buried in texts and call logs
  
  
• You spend nights catching up on invoices
  
  

With MetaFleet:

• Every call is logged as a job
  
  
• Each tech sees their day laid out in the app
  
  
• You get a single view of open, in-progress, and completed work—even if you’re on the road yourself
  
  

You stop “just keeping up” and actually start planning capacity, routes, and which customers to prioritize.

24/7 Roadside Diesel Service

Middle-of-the-night breakdowns are where a lot of mobile companies either shine or fall apart.

With MetaFleet:

• Night calls get logged as jobs, not scribbled on a pad
  
  
• On-call techs are assigned based on distance and what they’re already handling
  
  
• Fleets get consistent ETAs and status updates
  
  

At 2 AM, you still look like a professional operation—not a guy answering his phone half-asleep trying to remember who’s on call.

Yard Days & Fleet/Equipment Contracts (Coming Soon)

When you’re contracted to handle yard PM days or site work for fleets and heavy equipment, you need more than “we’ll knock out whatever we can.”

MetaFleet’s upcoming PM-focused workflows will support:

• Building structured PM events for a fleet yard or job site
  
  
• Listing units/assets scheduled for PM that day
  
  
• Tracking which assets have been completed and what was done
  
  
• Capturing all work and photos on-site so nothing falls through the cracks
  
  

Combined with the mobile workflows you already have, you’ll be able to run tight yard days where:

• You know exactly which units are done and which are still waiting
  
  
• Fleet managers get a clean report of what was serviced and what needs follow-up
  
  
• Your team isn’t doing PM “off a sticky note and a hope”
  
  

This makes mobile PM as trackable and professional as in-shop work, but with the flexibility your fleets expect.

Before vs After: Mobile Diesel Without vs With MetaFleet

Who This Is For

MetaFleet’s mobile diesel repair software is built for:

• Independent mobile diesel shops
  
  
• Heavy equipment service companies running field rigs
  
  
• Towing + repair operations that handle both the hook and the fix
  
  
• Hybrid shops that have bays plus mobile crews
  
  

If you’re just starting, it gives you structure from day one.

If you’re already large or multi-location, it gives you a way to tighten dispatch, field execution, and billing so you’re not scaling chaos.

Ready to get your mobile diesel operation out of text-message mode?
Book a call, and we’ll walk your current process, map it inside MetaFleet, and build a rollout plan that fits your crew.